Privacy Policy

as of Nov. 19, 2024

During their tenure with the Avanti Chamber Singers (ACS), contracted individuals and Board Members will be given access to information that is of a personal, confidential, and/or proprietary nature, that is not generally public knowledge. 

ACS is committed to protecting the privacy of the information of its contracted individuals, members, donors, customers, and other stakeholders.  We value the trust of those we deal with, and of the public, and recognize that maintaining this trust requires that we be transparent and accountable in how we treat the information that donors share with us. During our various projects and activities, we frequently gather and use personal information.  Anyone from whom we collect such information should expect that it will be carefully protected and that any use of or other dealing with this information is subject to consent.  Our privacy practices are designed to achieve this. 

Personal information is any information that can be used to distinguish, identify, or contact a specific individual.  This information can include an individuals’ opinions or beliefs, as well as facts about, or related to, the individual.  Exceptions: business contact information and certain publicly available information such as names, addresses, email addresses, and telephone numbers as published in public directories; are not considered personal information.  Where an individual uses their home contact information as business contact information as well, we consider that the contact information provided as business contact information.  

Procedure:  

Contracted individuals and Board Members agree to: 

  1. Hold such confidential information in trust and strict confidence, and agree that it shall be used only for the purposes required to fulfill ACS obligations, and shall not be used for any other purpose or disclosed to a third party. 
  1. Keep any confidential information in their control or possession in a physical secure location to which only authorized ACS members have access, and not to remove such confidential information from ACS property without the written consent of the Board. 
  2. Comply with all privacy laws and regulations, which apply to the collection, use, and disclosure of personal information. 
  3. Return all confidential information, including written notes, HR policies, memorandums, etc to the ACS’s possession at the conclusion of their contract or membership on the Board. 
  4. Acknowledge that disclosure of such confidential information could result in the termination of their contract for just cause; or in the case of a Board Member, removal from the Board and subject them to full legal action being taken against them.  
  5. Report immediately to the Board President if they become aware of any disclosure of sensitive information.